About Us:
At Marc UW, we are dedicated to delivering exceptional financial services and innovative solutions to our clients. As a leading institution in the banking industry, we pride ourselves on our commitment to excellence and our supportive work environment. We are seeking a highly organized and proactive Executive Assistant to provide top-tier administrative support to our executive team and contribute to our continued success.
Position Overview:
The Executive Assistant will play a critical role in ensuring the smooth operation of the executive office by managing a variety of administrative tasks and projects. This position requires a high level of professionalism, discretion, and organizational skills to support the executive team effectively.
Key Responsibilities:
1. Administrative Support:
- Provide high-level administrative support to executives, including managing calendars, scheduling meetings, and coordinating travel arrangements.
- Prepare and edit correspondence, reports, presentations, and other documents as required.
2. Meeting Coordination:
- Organize and coordinate executive meetings, including preparing agendas, taking minutes, and ensuring follow-up on action items.
- Arrange logistics for internal and external meetings, including room bookings, catering, and technology setup.
3. Communication Management:
- Act as the primary point of contact for Bank executive partners managing communications and ensuring timely responses.
- Handle sensitive and confidential information with discretion and professionalism.
4. Project Management:
- Assist with special projects and initiatives as directed by the executive team, including research, data analysis, and presentation preparation.
- Track project progress and ensure deadlines are met.
5. Office Management:
- Oversee the daily operations of the executive office, including managing office supplies, equipment, and other administrative needs.
- Maintain and organize filing systems and ensure efficient document management.
6. Travel and Event Coordination:
- Coordinate complex travel arrangements, including flights, accommodations, and itineraries.
- Plan and execute events, such as executive retreats, team-building activities, and client meetings.
Qualifications:
- Education: Bachelor’s degree in Business Administration, Management, or a related field preferred.
- Experience: Minimum of 3-5 years of experience in an executive assistant or similar administrative role, preferably in a financial services environment.
- Skills:
- Exceptional organizational and multitasking abilities.
- Strong written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and office management software.
- Ability to handle sensitive and confidential information with discretion.
- Attributes:
- High level of professionalism and attention to detail.
- Ability to work independently and as part of a team.
- Proactive problem-solving skills and a flexible, can-do attitude.
Working Conditions:
- Standard office hours, with occasional overtime as needed.
- Professional and collaborative work environment.
What We Offer:
- Competitive salary and comprehensive benefits package.
- Opportunities for career advancement and professional growth.
- A supportive and dynamic work culture.
Application Deadline: [9/1/2024]
Marc UW is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
